This guide will walk you through the process of joining or creating a Google Meet and presenting your Google Sheet to others. Whether you want to showcase your data for a team meeting or share analytics with stakeholders, this tutorial will help you effectively use Google Meet alongside Google Sheets.
Following this step-by-step document will ensure that you not only join a meeting but also make full use of the presentation feature to share your data in real-time. Presenting Google Sheets during a Google Meet lets everyone view your updates and collaborate efficiently.
Starting or Joining a Google Meet to Present Your Google Sheets
Open Google Meet from your browser or through Google Apps.
Click on the Join or start a meeting icon. You will now have two options:
Select Join a call if you have an invite or want to enter a meeting code.
Select Start presenting if you would like to begin sharing your screen right away.
If you opt to join a call, you can display scheduled events from your calendar or manually enter the meeting code. If starting a new presentation, proceed with the prompts shown on-screen. To start a new meeting, click New meeting. This will create a unique Google Meet session for your presentation. Once the meeting has started, the meeting information will appear on your screen. You will see the meeting link and a list of attendees here. You can click Copy meeting invitation to share the Google Meet link with others by email or chat. When participants join the meeting, their names will appear in the attendee list.
When you’re ready to present, click Present now at the bottom of the screen and choose Your entire screen or A window. Select your Google Sheets window if you only want to share the worksheet.
Begin your presentation in Google Sheets. You may navigate, edit, and highlight data as needed while participants follow along in real-time.
As everyone joins and the presentation runs, attendees can view your Google Sheets updates instantly. That’s all it takes to present your Google Sheet through Google Meet.
Tips for a Smooth Google Meet Presentation
Make sure your Google Sheet is properly organized and formatted before sharing your screen. It helps viewers follow your points without confusion.
Close unnecessary browser tabs and applications to improve computer performance and avoid accidentally sharing private information.
If using multiple windows, consider keeping only the relevant Google Sheet open to streamline the presentation.
Use Google Meet features like Mute, Chat, and Participants to manage the meeting and communication efficiently.
If you want to allow collaborators to make live changes, give them editing permission in the Google Sheet prior to the meeting.
After the session, you may share the Google Sheet link in the Meet chat so everyone has access to the data after the call.
Troubleshooting Common Issues
If you have trouble starting a Google Meet, ensure you are logged into your Google account and have the necessary permissions.
Check your internet connection to avoid disruptions during your presentation.
If participants cannot see your screen, make sure you have selected the correct Present now option and that screen-sharing permissions are enabled for your browser.
Remind participants to use Gallery view or Sidebar view in Google Meet to see both the presentation and attendees as needed.
Additional Presentation Enhancements
Use Google Sheets’ Filter, Highlight, and Chart features to better illustrate points during your presentation.
Engage attendees by allowing them to ask questions via the Google Meet Chat.
Record your meeting using the Record meeting option (if available) for team members who couldn’t attend live.
Consider following up with an email containing a summary of the meeting and a link to the shared Google Sheet.
